Early Bird Registration: August 21, 2009 - January 15, 2010
Regular Registration: January 16, 2010 - May 1, 2010
Late Registration: any date after May 1, 2010
Nashville, TN
249 miles northwest of Atlanta, GA
279 miles south of Cincinnati, OH
Music City, U.S.A
Campsite
Local church campus
Full sized gym and church building used as boys and girls dorms.
Hot water and air conditioning
Sleeping on cots or air mattresses
Boys and girls showers
Full sized kitchen
The following is only a sample list of available projects. However, there are countless other ways that one can serve in the inner-city of Nashville. Mission Encounter specializes in adapting work projects to fit the strengths and talents of each individual team.
Inner-city Ministry
Serving meals to the homeless
Sorting clothes at local shelters
Preparing food boxes for needy families
Painting and light maintenance at local missions
Worship services for the homeless
Landscaping
Cleaning
Community/Church Service
Vacation Bible School for neighborhood kids
Cleaning and repairing local schools
Sports Camps
Painting neighborhood homes
Community cleanup
The following is a general outline of the weekly schedule for Camp Nashville. Please note that specific times are subject to change.
Breakfast Depart for work site Lunch (brown bag on site) Depart worksites Dinner Free time (devotionals, games, or local site-seeing) Curfew
Friday:
7:00-9:00 9:00 11:00
Continental breakfast at church Depart for free day activities (lunch and dinner not provided) Curfew
Saturday:
10:00
Check-out begins
Mission Encounter offers you the opportunity to come to Nashville and visit the site after you have registered. These site visits will allow you to become acquainted with the camp site, walk through projects, and get to know Mission Encounter staff.
Contact Mission Encounter to set up a site inspection.
Early Registration - (registrations received Sept. 1, 2009 - Jan. 15, 2010)
Submit a $200 non-refundable team fee at time of registration either by credit card (online) or by check. This registration fee DOES NOT apply towards your trip tuition cost.
A $50 per person deposit by February 15, 2010. This deposit DOES apply towards your final tuition balance.
A payment of 50% of your remaining balance by April 15, 2010.
A final payment of 50% of your remaining balance by June 1, 2010.
Regular Registration - (registrations received Jan. 16, 2010 - April 15, 2010)
Submit a $200 non-refundable team fee at time of registration either by credit card (online) or by check. This registration fee DOES NOT apply towards your trip tuition cost.
A $50 per person deposit April 15, 2010. This deposit DOES apply towards your final tuition balance.
A payment of 50% of your remaining balance by May 15, 2010.
A final payment of your remaining balance by June 1, 2010. All payments must be made accordingly to take advantage of the Regular Registration price.
Late Registration - (registrations received April 16, 2010 and after)
Submit a $200 non-refundable team fee at time of registration either by credit card (online) or by check. This registration fee DOES NOT apply towards your trip tuition cost.
Call for payment schedule
Cancellation Policy
You may change the original registration count for your team by 20% at any time before May 15, 2010. (Example: you originally register your team for 25 people, that count may be changed to as high as 30 participants or as low as 20 participants without any penalty.)
Any cancelled participants of the original registration count above the 20% limit will lose the $50 deposit.
Any cancelled participants after May 15, 2010 will lose all deposits and payments.
All cancellations should be done through the online cancellation form. We will not honor any cancellations communicated through emails, letters, or phone messages.
When registering your team we recommend using the most conservative headcount possible as it is easier to add participants than it is to subtract. However, remember that space is limited at most sites.
Cancellations due to severe illness or emergencies must be communicated through the online cancellation form. Mission Encounter staff will review the case and make a decision on any possible refunds.
Accommodations:
Q: Where will we be staying? A: A local church in the Nashville area. The church will include showers, air conditioning, a place for worship services, and separate sleeping quarters for males and females. Participants will need to bring cots or air mattresses and linens.
Q: Where do we eat? A: Breakfast and dinner will be provided at Tennessee State University which is located 4 miles from the church.
Q: What kind of security measures are in place? A: The church buildings will be locked at curfew. A safe room will be provided for valuables.
Projects:
Q: What is project money and how much do we need to provide? A: Project money or project funds are the means in which teams obtain the materials necessary to completing a specific project. These funds are sent directly to M.E. before the team arrives at its camp site. These funds are then combined with the funds of other teams at that particular camp site. M.E. then uses these funds to purchase materials for all the teams present at the site. The amount of project funds needed varies depending on the specifics of the project. NOTE: M.E. understands that not all teams have the financial resources as others and would never disqualify a team from participating due to lack of project funds. However, the success of our events is based on our ability to provide the necessary materials to see each project to completion. Mission Encounter strongly encourages all teams to provide $500 – 1000 for their project. This amount will also depend on the nature of the designated projects.
Q: Will water be provided on the work site? A: No. M.E. will provide coolers, but teams are responsible for water and ice.
Q: Can we do a VBS program? A: Yes. However, it is imperative that you communicate to M.E. your desire to do a VBS program as soon as possible due to limited space and availability. Also, it is the participants’ responsibility to bring all necessary materials and curriculum for the program. Here is a link to several VBS programs that have been used in previous years.
Activities:
Q: What activities are available for our free day? A: There are a wide variety of activities available in Nashville and the surrounding areas. Here is a sample list that we have compiled for you.
Q: Are free day activities included in our price? A: No. All activities are done independent of your team cost for the trip.
Q: What meals are provided on free day? A: A continental breakfast will be served at the church. Lunch and dinner are not provided.
Check-in/Check-out:
Q: Is check-in/check-out always on Sunday afternoon/Saturday morning? What if we want to check-in on an odd day? A: Check-in is always on Sunday afternoon after 3:00 p.m. We are no longer accepting registrations for ‘odd day’ (any day other than the designated Sunday time) check-in dates. Please contact us if you have a schedule conflict that will not allow you to check-in on Sunday afternoon. Trips are always 6 nights starting on Sunday night.
Q: How early can we check-in on Sunday? A: 4:00 p.m.
Transportation:
Q: We are flying in to the site. Is M.E. responsible for transporting us to/from the airport and to/from our work sites? A: No. Each team is responsible to provide its own transportation to/from the airport, to/from work sites, and to/from free day activities. However, M.E. does offer an affordable transportation package which provides transportation to all of the above. Please call or email us if you are interested in this transportation package.
Shots/Vaccinations: Q: Are shots and vaccinations required to attend? A: Yes. Each participant is required to have updated Tetanus shots.
All Church of the Nazarene teams are highly encouraged to obtain travel insurance through Work and Witness before their trip. This is not included in the price of your trip. Click here to visit the Work and Witness website and get more information concerning insurance.
